Operations & Administrative Coordinator
Job Description:
Join a Growing Manufacturing Company
Velocity Metalworks is a growing, family-owned manufacturer specializing in precision metal fabrication, stamping, tool & die, machining, and assemblies. We partner with leading OEMs across electrical, construction, industrial, transportation, and other markets that value quality, innovation, and Made in America manufacturing.
As we continue to grow, we’re looking for an organized, detail-oriented Operations & Administrative Coordinator to become a key member of our Belleville leadership team. This role goes well beyond traditional administrative support-you’ll help keep our operation running efficiently by supporting order entry, ERP data integrity, reporting, executive administration, and strategic initiatives.
If you enjoy solving problems, working with data, supporting leaders, and making a meaningful impact every day, we’d love to meet you.
Position Summary
The Operations & Administrative Coordinator provides administrative and operational support to the Belleville leadership team while serving as a key resource for Global Shop ERP order entry, reporting, documentation, and special projects.
The ideal candidate is highly organized, technically proficient, proactive, and comfortable working in a fast- paced manufacturing environment where accuracy and communication are critical.
Primary Responsibilities
Operations & ERP Support
- Enter customer purchase orders accurately into the Global Shop ERP system.
- Verify pricing, revisions, due dates, quantities, and customer requirements.
- Maintain customer and part master information.
- Assist with order changes and ERP data accuracy.
- Support production planning and scheduling with administrative tasks.
- Help maintain accurate backlog and order status information.
- Assist with inventory and production reporting.
Reporting & Data Analysis
Prepare and distribute recurring operational reports including:
- Daily production reports
- Open order reports
- Backlog reports
- On-Time Delivery (OTD) metrics
- Customer shipment reports
- Sales reports
- KPI dashboards
- Executive leadership reports
Review reports for accuracy and identify discrepancies before distribution.
Administrative Support
Provide administrative support to the Belleville leadership team by:
- Scheduling meetings
- Coordinating calendars and travel arrangements
- Preparing meeting agendas and presentations
- Recording meeting notes and tracking action items
- Organizing electronic files and documentation
- Ordering office supplies
- Coordinating internal communications
- Supporting company events and meetings
Customer & Internal Support
- Assist with customer documentation and administrative requests.
- Coordinate communication between Sales, Operations, Quality, Shipping, and Finance.
- Support customer onboarding activities.
- Prepare documents for customer meetings and business reviews
Special Projects
Assist leadership with projects including:
- Process improvement initiatives
- ERP enhancements
- KPI development
- Document standardization
- Continuous improvement projects
- Customer onboarding
- Facility initiatives
- Acquisition integration activities
- Strategic planning support
Qualifications
Required
- 3+ years of administrative or operations support experience.
- Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities simultaneously.
- Professional demeanor and ability to maintain confidentiality.
Preferred
- Manufacturing experience.
- ERP experience (Global Shop preferred).
- Reporting and data analysis experience.
- Experience supporting executive or leadership teams.
- Experience creating dashboards or KPI reports.
- Continuous improvement or Lean manufacturing exposure.
What We’re Looking For
The ideal candidate is:
- Organized and dependable
- Detail-oriented
- Proactive and self-motivated
- Comfortable learning new software and technology
- Analytical and process-driven
- Positive, collaborative, and customer-focused
- Able to thrive in a fast-paced manufacturing environment
Success in This Role
Within your first year, you’ll:
- Become proficient in Global Shop ERP.
- Own recurring operational and leadership reporting.
- Improve reporting efficiency and data accuracy.
- Become the primary administrative resource for the Belleville leadership team.
- Support strategic initiatives that help Velocity continue to grow.
Why Join Velocity Metalworks?
At Velocity Metalworks, we’re investing in our people, technology, and facilities to build one of the Midwest’s premier metal manufacturing companies. We believe our success comes from great people who take ownership, continuously improve, and work together to deliver exceptional results for our customers.
You’ll have the opportunity to make a real impact, work closely with company leadership, and grow your career as our business continues to expand.
Benefits:
- Competitive Salary
- Health, Dental & Vision Insurance
- 401(k) with Company Match
- Paid Time Off
- Paid Holidays
- Professional Development Opportunities
- Career Growth in a Growing Manufacturing Company
Compensation: $48,000-$60,000 annually, based on experience and qualifications.
If you’re ready to join a company that’s growing, values teamwork, and believes in investing in its people, we’d love to hear from you.
